FREE PRODUCTION TOOL
Film production equipment list.
Plan the kit, name the owner and check what is packed.
Edit the example, save your draft and download a filled PDF or spreadsheet-ready CSV.
See the equipment list by department ↓
| Packed | Equipment | Department | Qty | Owner / notes | |
|---|---|---|---|---|---|
WORKED EXAMPLE / FICTIONAL PRODUCTION
One-camera interview kit
A fictional indoor interview: one subject, a locked camera and separate sound. Quantities belong to this example; adapt them to your location, recording mode and crew.
See the example and why it is arranged this way
A camera body alone is not a shooting kit. This list pairs it with a lens, support, sound, light, power and media. The owner column makes each pickup someone’s responsibility.
| Packed | Item | Category | Qty | Owner / notes |
|---|---|---|---|---|
| Yes | Camera body | Camera | 1 | Jamie / test recording mode before pickup |
| Yes | Interview lens | Camera | 1 | Jamie / confirm framing and mount |
| No | Tripod with fluid head | Support | 1 | Jamie / include matching release plate |
| No | Microphone, boom and recorder | Sound | 1 | Sam / matched kit, cables and monitoring headphones |
| No | Soft key light with stand and ballast | Lighting | 1 | Alex / confirm safe support and location power |
| Yes | Charged camera batteries | Power | 3 | Jamie / example quantity; check measured runtime |
| No | Compatible memory cards | Media | 2 | Jamie / check recording capacity before formatting |
| No | Backup drive and card reader | Media | 1 | Sam / verify the copy before reusing cards |
CHOOSE THE KIT FOR YOUR SHOTS
Film production equipment list, by department
Use this reference to build your own movie production equipment list. Start with the shots you need to cover, then choose equipment that fits the location, crew and recording settings. Add only what your shoot needs to the editable checklist above.
Camera and lenses
- Camera body: confirm the recording format, card type and power connection before choosing accessories.
- Lens or lenses: choose focal lengths for the planned framing and check the camera mount. Add the adapter only if the combination needs one.
- ND filters: consider them for bright locations when you want to retain a chosen aperture and shutter setting.
- Monitor and signal cable: include them when the operator or director needs a separate view; check connector compatibility.
Sound recording
- Microphone: choose a boom, lavalier or another suitable mic for the movement, framing and location noise.
- Boom pole, mount and wind protection: account for where the mic will sit, especially on exteriors.
- Recorder or camera audio input: check that the mic, cable and input work together. List a separate recorder if your sound workflow uses one.
- Headphones and audio cables: monitor a recorded test, including speech at the expected distance.
Lighting and light control
- Light fixtures: choose sources for the room, available power and intended look; a small interview may use one key light.
- Diffusion or softbox: check that the modifier fits the selected fixture.
- Reflector, bounce or negative fill: include the surface and its support when you plan to redirect or reduce light.
- Light stands and suitable ballast: list support for each fixture or modifier. Have the responsible crew member assess the setup and location conditions.
Camera support and grip
- Tripod, head and quick-release plate: check load ratings and bring the plate that actually fits the head.
- Shoulder rig, stabilizer or other moving support: add it only for planned movement, with time for balancing and practice.
- Clamps, stands and mounting accessories: specify the intended use and compatible hardware rather than writing “grip kit.”
- Small tools and consumables: list the required drivers, approved tape and lens-cleaning supplies.
Power and charging
- Batteries for each device: count camera, recorder, microphone, monitor and lighting power separately.
- Chargers and power supplies: match each device and battery type; include the necessary mains leads.
- Spare power: base quantities on tested runtime, expected recording time and access to charging.
- Location power accessories: identify requirements with the responsible crew member; this checklist is not an electrical or rigging safety plan.
Recording media and backups
- Compatible memory cards: check capacity and the camera’s required write speed for your chosen mode.
- Card reader and data cables: match both the card and the computer’s ports.
- Computer and separate backup storage: plan how you will copy and verify recorded files before reusing media.
- Labels and cases: distinguish ready-to-use cards from recorded media; assign someone to track each handoff.
A concrete media-planning example
For a fictional two-hour shoot recorded at a constant 100 Mb/s, the video alone is about 90 GB: 100 × 7,200 ÷ 8 ÷ 1,000. Two copies of that footage occupy about 180 GB across separate destinations. Audio, variable bitrate and extra recording need more space. Use the video storage calculator with your actual settings, then put cards, reader and backup drives on the list.
Adapt the equipment list to the shoot
These are fictional planning examples, not universal rental packages. Keep one owner and a specific quantity on each checklist row.
Seated interview: prioritize sound and a repeatable frame
For one seated subject, start with the camera, an interview lens, a locked tripod, a suitable microphone, headphones and a soft key light. Add the mic mount, light stand, batteries, cards and backup kit as their own checks. Record a short speech test in the room before packing; a second camera will not fix unusable sound. The eight-row example above is a compact starting point.
Two-person dialogue: plan coverage before adding a camera
For a fictional scene covered with one camera, use a wide shot and separate coverage of each person. Check whether the chosen lens can make all three frames and whether the mic can stay out of each one. List the support, light-control accessories and sound setup needed for those positions. Add a second camera only when the coverage plan, crew and sound workflow can support it.
Daylight exterior: account for wind and changing light
For a small exterior interview, check microphone wind protection, ND filters, a reflector if needed, weather protection and battery runtime away from outlets. Track sun direction and the planned shooting window in your location notes. A light that worked indoors does not automatically belong on the exterior list.
Turn the reference into a packing check
Choose equipment in the editor’s library or add your own rows. Separate items when they have different owners or pickup locations. Tick Packed only when the full quantity is ready, save a browser draft and download your current PDF or CSV. For a paper checklist, use the blank PDF; for another device, take the editable JSON backup.
What equipment do I need for a film shoot?
Start with the shot list and location: camera and lens, support, sound capture, lighting and grip, power, recording media and a backup plan. A daylight exterior and a seated interview need different kits. The example is a starting point, not a universal rental list.
What does “packed” mean when the quantity is more than one?
Tick the row only when its entire quantity is ready. If you have one of two memory cards, leave the row unticked and note what is missing. A tick records your check; the tool does not test equipment.
Can I download an equipment list template without signing up?
Yes. Download a filled example below, or use Blank PDF template in the editor for an empty form. Edit your own list and export PDF, CSV or an editable JSON backup. Saved browser drafts stay on this device.
A plan is better with your crew.
Bring scripts, shots and shoot days together.
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